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1. #Microsoft exchange public folder calendar archive#
2. #Microsoft exchange public folder calendar plus#

Housekeeping and Message Management Tools - including archive and backup.Managing Exchange Server Permissions - Tools.If you’d like to learn more about automating such Office 365 admin tasks, explore our Office 365 Management tool. This will allow the user to view the Shared Calendar in their Calendar section. Right click the Calendar folder and click Add to Favorites. Expand out your Public Folders and All Public Folders until you see the calendar public folder you create earlier.ģ. If you have only just created the public folder mailbox and root public folder it may take a few hours for the public folders to appear here.Ģ. If they do not see the public folders section check that you have assigned the correct permissions above. You can’t open the folder.Įach user will now need to add this calendar folder to their Outlook favorites which will allow them to see the contacts list in Outlook. To add the folder to their favorites each user will need to do the following. Perform activities defined by the folder owner. The contents of the folder do not appear. (Does not apply to delegates.)Ĭreate and read items and files, and modify and delete items and files you create.Ĭreate items and files only. (Does not apply to delegates.)Ĭreate, read, modify, and delete all items and filesĬreate and read items and files, create sub-folders, and modify and delete items and files you create. (Does not apply to delegates.)Ĭreate, read, modify, and delete all items and files, and create subfolders. As the folder owner, you can change the permission levels others have for the folder. The different permissions are as follows: With this permission level (or role)Ĭreate, read, modify, and delete all items and files, and create subfolders. We recommend setting these permissions to Author, which will allow them to create new calendar entries and edit their own.

We recommend setting these permissions to None.ĭefault refers to authenticated users within your company. You can now set permissions as to who will have access to view and modify the contacts.Īnonymous refers to users outside your company. Right Click on the newly created folder and click Properties. Right Click on this root public folder and click New Folder to create a Shared Calendar folder as pictured. If you have only just created the public folder mailbox and root public folder it may take a few hours for the public folders to appear here.Ģ. Expand out your Public Folders and All Public Folders until you see the root public folder you created earlier.ģ. If you do not see the public folders section check that you have assigned the correct permissions above. You should see the Public Folders section. Open up Outlook and navigate to the folders list. Now your public folder environment is correctly configured and you can start creating the Calendar folder using Microsoft Outlook.ġ. Creating the Shared Calendar Public Folder Then add all your administrators in and give them Owner permissions. This will mean that normal users cannot create new public folders, it will have to be done by an administrator.Ģ. Firstly, click Manage under Folder Permissions.ģ. We recommend that you allow Administrators to be an Owner of this folder and keep the rest as default. You now have to assign appropriate permissions to this root folder. We recommend you give the root folder a very generic name as shown.

#Microsoft exchange public folder calendar plus#

Click Public Folders at the top of the screen and click the plus button to create a new folder. This is also done in the Exchange Admin Center.ġ. Now that you have a Public Folder Mailbox it’s time to create the root public folder. Click the Plus button and create a new mailbox as shown. Now navigate to the Public Folders section on the left-hand side to create your public folder mailbox.ģ. To access the Exchange Admin Center, navigate to the Office 365 Admin Center, expand the Admin center’s node on the left navigation panel and click Exchange Online, or simply browse to it directly via: Ģ. This is done in the Exchange Admin Center. You will need to create a Public Folder mailbox if you do not already have one. Unfortunately, public folders are not yet accessible from Mobile Devices or Outlook Web Access (OWA).ġ. This will be done using a public folder, which means it can be accessed from the Outlook application. This process can be automated using our Office 365 Management tool, but in this article, we will create a Shared calendar in an Office 365 tenant that will be accessible by all staff members with an Office 365 mailbox. Many businesses require a shared calendar that is accessible by all users, perhaps to create an on-call roster or similar type of group schedule.